The MySchoolWorx Community Blog

Top 3 Questions to Ask Before Selecting a Classroom Management Program

We know finding a new software program to manage your school’s student information and parent communications is probably not what you want to be doing right now.  Even if a product was recommended to you, how do you know for sure the suggested product will be the right fit for your school?

Here are 3 big questions you need to ask:

1.Is it 100% Cloud-based?

If not, say good-bye to real time data. Software programs that are not 100% cloud-based are now considered antiquated. The “suggested” program is not 100% cloud-based. Part of it lives on a server and part of it in the cloud. This is important to you because when a software isn’t fully cloud-based, it means your school will have to “push” nightly updates of the data your teachers input from your server to their system in the cloud so parents can access it. Even if that program has a mobile app, the student info parents get on it will not be real-time. That lag in up-to-date information can create problems for parents making decisions for their students, and adversely impact parent-teacher communications.

Not 100% cloud-based? Prepare to wait for access during software updates. Not being 100% cloud-based also affects software updates and backups. When a feature is added or adjusted to a software program that is not 100% cloud-based, those updates will have to be pushed to your server periodically which can result in teachers and parents losing access to the program for a period of time. Same thing for backing up your data, which is manual.

Not 100% cloud-based? Forget about integrating with your favorite apps. We all know that technology is changing by the minute. The suggested program’s split platform can’t accommodate a seamless  integration  with new technologies that already live in the cloud. The ability to integrate seamlessly with favorite apps and programs like QuickbooksOnline, for example, expands your schools capabilities for the now and the future,  and helps your school grow.

2.How Easy is it to Use?

“Easy to use” is a relative term. How can you be sure it’s really easy for your team before buying?  Having certain features is only part of a program’s value. If it’s not easy to use, it’s value quickly fades. (Ask any teacher). Truth is, teachers (like all of us) have varying degrees of tech-savvy.  Many don’t have a lot of time to learn and use a new program. So, you need a program with the shortest learning curve and one that enables them to navigate quickly. A program that is intuitive. Programs like the “suggested” one sometimes force users to create notes for finding their way around because there are multiple clicks or steps to perform tasks. And that is not intuitive.

What should you look for in an intuitive program?An instant hallmark of “easy-to-use” lies in the programs’ design. Pictures resonate instantly and universally. Words take time to read. Are tasks icon-based (sometimes called “click a pic”). How many clicks does it take to perform a task? Are things visually easy to understand and access?

Make a list. Make a short list of the tasks your teachers perform most and compare the “suggested” program to MySchoolWorx. You’ll see why MySchoolWorx takes less time to use instantly.

Get a Demo and “Test Drive”. Have your teachers sit in on a demo of MySchoolWorx with one of our ambassadors, then get the free trial and test drive it. Seeing (and using) is believing.

3.What do set up, training and live support cost?

If the answer isn’t “FREE”  you could blow your budget.We know money doesn’t grow on trees for private schools like yours. You’ve got to get the best value for your hard won dollars. That’s why MySchoolWorx provides free set up and unlimited training. And, unlike other programs, MySchoolWorx provides unlimited live technical support for EVERYONE who uses it.


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